THE DATA WE COLLECT
WHAT DOES THE SEAFORD CHAMBER DO WITH YOUR INFORMATION?
WHO HAS ACCESS TO YOUR INFORMATION
The Chamber’s committee have access to your personal data via the CRM system on the website.
To see our current committee visit – https://www.seafordchamber.co.uk/contact/
The Chamber works alongside a number of affiliated third-parties that also have access to your data:
Madison Web Solutions – Employees have access to all member data and visitor analytics for the purposes of developing and maintaining the Chamber website.
Constant Contact – Hosts the chamber’s mailing list. This includes names, business names and email addresses.
CONTACTING THE WEB SITE
If you have any questions about this privacy statement, the practices of this site or your dealings with this website, you can contact our appointed data officer Rachel Brown at email@example.com
This site may on occasion provide information designed to help users cope with their own legal, business, financial, and other needs. This information is not the same as retaining experts in those fields for advice. Although we go to great lengths to ensure the information is accurate, we strongly recommend you consult an expert, beyond this website including but not limited to a lawyer, accountant, financial services consultant, or other professional as appropriate. Nothing contained in this Web site is to be considered as the rendering of legal, financial, professional or other advice for specific cases, and users are responsible for obtaining such advice from their own legal, financial or other counsel. The information contained on this site is intended for educational, background and informational purposes only.
The personal data collected is stored in the Chamber’s CRM system and other appropriate data management systems, both paper based and electronic. Personally identifiable information will not be disclosed to any third party except if permission has first been obtained from the users. The data will not be transferred to any agency located outside the EU.
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means and the applicable legal, regulatory, accounting or other requirements.
At regular intervals, we will:
Review the length of time we retain your personal data.
Securely delete information that is no longer needed for that purpose or those purposes.
Update, archive or securely delete information if it becomes out of date.
The Chamber uses reasonable measures to safeguard personally identifiable information. The implemented measures will be appropriate to the type of information maintained and compliance with all relevant legislation governing protection of personal information. Measures are implemented to preserve the confidentiality, integrity and availability of the personal information. We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to only those employees, contractors or agents who have a legitimate business need to have access to that data. The employees, contractors or agents will process your personal data in accordance with our instructions. They will be subject to a duty of confidentiality and due care with respect to handling the personal data. We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so. Relevant areas of the Chamber’s website will employ Secure Socket Layer (“SSL”) or Transport Layer Security (“TLS”) encryption technology to enhance data privacy and help prevent loss, misuse, or alteration of the information collected and retained by the Chamber.
LINKS TO THIRD-PARTY SITES
Constant Contact who host the Chamber’s mailing list are based outside the EEA, therefore their processing of your personal data will involve a transfer of data outside the EEA.
Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission; and
Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between Europe and the US.
Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.
The Chamber is a membership organisation and for its legitimate business interests, must maintain contact information on its members and the wider business community to communicate information on membership, events, training courses, policy and research, and any other Chamber products or services. The Chamber also sends promotional material promoting its events, training, membership services, business support services, policy and research work and other relevant offerings. From time to time, the Chamber collaborates with other relevant organisations and companies to promote other programmes that may be of interest to members and the wider business community. In such cases, the Chamber does not provide these organisations with any personally identifiable information but may distribute the organisation’s information on their behalf to those who may legitimately be benefited from receiving such information or have elected to receive such information. If you do not wish to receive marketing material, you may opt out. Every marketing e-mail will include an ‘unsubscribe’ link at the bottom. You may also notify the Chamber in writing as set out below. Where you opt out of receiving marketing messages, this will not apply to personal data provided to us as a result of your membership of the Chamber, if your parent company has nominated you as a relevant contact required to receive important information the Chamber is required to provide on its behalf.
For manual opt-out – email: firstname.lastname@example.org
ACCESS, REVIEW AND CORRECTION
The General Data Protection Regulations gives you the right to access your personal data held by us (“subject access request”). If you have an established business relationship with the Chamber, you may request from us a list of the categories of personal information held about you. Subject access requests must be made in writing to the details below. We will endeavour to respond to the request within a reasonable period and in any event within one month as required by the relevant provisions in the GDPR. It is important that the personal data we hold about you is accurate and current. We will take all reasonable measures to ensure that the personal data we hold about you is accurate. Please keep us informed if your personal data changes during your relationship with us. We have also implemented procedures to enable you to review and correct your personal information, should there be any changes to your circumstances or errors in the gathered data. When you make a request to access or review the personal data we hold about you, we will request you to verify your identity before the request can be fulfilled.
In addition to the rights of access, review and correction, you have the right to object to your personal data being processed for any particular purpose, request that we stop using your information, request that we delete or remove your information or request the transfer of your personal data to you or to a third party.
Where we are relying on consent to process your personal information, you have the right to withdraw consent at any time, however if you withdraw your consent, we may not be able to engage with you as a member of the Chamber.
If you wish to exercise these rights, please e-mail email@example.com. If you have further concerns about how we use your personal data, you also have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the data protection authority for the UK. Please visit https://ico.org.uk/ for more details on your data protection rights and how to contact them. We would, however appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
NOTIFICATION OF CHANGES